Americas - Pacific Northwest - ID, OR, WA

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  • 1.  New Sick Leave Standards

    Posted 12-08-2017 12:49 PM
    Hello all,

    My HR Manager just informed me that starting Jan 1, 2018 Washington state will be implementing new standards for employee sick time based on hours worked (1hr sick per 40 hours worked), we're assuming this includes overtime hours. We have a lot of employees that accumulate lots of overtime, so if we just gave everyone the Max needed sick time to be safe we'd all be getting about a 50% increase. While I'm a fan, management would prefer a more exact system.

    We use HCM for absence plan accrual and do hourly tracking in Epicor for clock ins. Soon Epicor Payroll will be implemented but not yet. Has anyone looked into how to handle this? Not sure how many states have done similar things yet but it seems to be a very PNW thing to do. I don't know if HCM has the capability to calculate accrual rates per person for each period based on individual hours worked yet. 

    I could turn off accruals for that absence plan and do a bi-weekly sql operation to calculate hours and accruals per employee and insert a new accrual row into the absence plan... Fun as that sounds there's got to be a better way.

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    Brendan Woodell
    Software Developer
    Rainier Industries, Ltd
    Tukwila WA
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  • 2.  RE: New Sick Leave Standards

    Posted 12-08-2017 01:23 PM

    Hi Brendan,

    Sorry we are so largely salaried here (95%+) that OT is not a factor and the very few hourly (maintenance, janitorial, etc... ) never have OT.   Our "sick" time is really just a different sort of PTO but totaled separate from vacation type PTO.   Sick time PTO is accrued at a rate of 1.5 hours per biweekly pay period or total of 40 hours per year for salaried and for hourly people is based on actual regular hours at .0211 hours per hour worked.  I have not heard of any changes impending but it would seem this is low per the new statute which would be .025 hours per hour worked.   This may be an artifact of salaried being nominally 80 hours per two week period.  We do all the payroll via ADP so they handle the accruals but are just starting to really use HCM mostly for Candidate Connect.  I'm pretty sure ADP will be up to speed with the new law.

     

    States with sick leave laws:  https://www.workplacefairness.org/paid-sick-leave

     

    Todd Caughey
    Epicor ERP 10 Evangelist
    Electroimpact, Inc.
    Mukilteo, WA

     

     

     



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